ARTICLE I: NAME OF THE ORGANIZATION
The name of this organization shall be The Society of Hispanic Professional Engineers Rochester Institute of Technology (RIT) Student Chapter.
ARTICLE II: PURPOSE/OBJECTIVE
- Promote the advancement of Hispanic engineers and scientists in employment and in education.
- Develop and participate in programs with industry and the university which benefits students seeking technical and science degrees.
- Increase the number of Hispanic engineering students at RIT
- Provide a forum for the exchange of information pertinent for Hispanic engineering and science students enrolled in RIT.
ARTICLE III: ASSOCIATION
SECTION 1: AFFILIATION
The RIT student chapter will be an affiliated chapter of the Society of Hispanic Professional Engineers (SHPE) Inc. The organization possesses the right to adopt its own rules and regulations and the RIT rules and regulations. This student chapter will be part of the “local” as defined by the regional vice-president and the local professional chapter presidents.
SECTION 2: NON-DISCRIMINATION
No person shall be denied membership in this organization because of race, color, sex, handicap, nationality, religious affiliation or beliefs, hearing impaired, and field of study, despite the organization’s name.
ARTICLE IV: MEMBERSHIP
SECTION 1: REGULAR MEMBERSHIP
Regular member shall be:
- Students in any interdisciplinary studies program intending to obtain a Bachelor of Science degree in Engineering, Mathematics, or Sciences and affiliated with Rochester Institute of Technology.
- Regular member are eligible to hold office and/or vote. All regular members must attend at least 50% of the meetings each quarter.
SECTION 2: ASSOCIATE MEMBERSHIP
Associate members shall be other students, professors, industry representatives, and college staff who do not meet requirements for regular membership, but who support the purposes and objectives of this chapter. Students who fall under this category are eligible to run for office and/or vote.
SECTION 3: HONORARY MEMBERSHIP
Honorary members shall be individuals or groups recognized for unusual support or commitment (private or corporate gifts, for instance).
ARTICLE V: OFFICERS
SECTION 1: ELECTED OFFICERS
Officers shall consist of the following position as outlined in the by-laws:
- Vice President
SECTION 2: APPOINTED OFFICERS
The President may appoint additional officers in charge of duties that do not fall under an executive board member’s list of responsibilities. Such appointees are not members of the executive board.
SECTION 3: DUTIES OF OFFICERS
Duties of elected officers shall be outlined in the by-laws.
SECTION 4: POWERS OF OFFICERS
All events, meetings, conferences, and assessments made on behalf of SHPE-RIT fall solely on the joint decision of all acting officers.
SECTION 5: HIERARCHY TO THE PRESIDENCY
Should the president be unable to fulfill the duties of office, those duties shall fall first to the Vice President, then to the Secretary, then to the Treasurer, then to the Publicist.
ARTICLE VI: ELECTIONS
SECTION 1: NOMINATIONS
Nominations for executive board positions shall be submitted at the general meeting prior to elections. Regular and associate members in good academic standing (cumulative GPA of 2.5 or higher) are eligible for nominations.
SECTION 2: VOTING
All members are eligible for voting. Absentee voting till be accepted only when the ballots are submitted on or before elections. Absentee ballots must be sealed in an envelope which shall be signed and dated by the voter. Voting will follow secret ballot procedures, and a simple majority of the votes will constitute a winning vote.
SECTION 3: TALLYING
The highest ranking officer who is not running for reelection shall hold a tallying committee, chosen by him or her. A formal announcement of the winning candidates will be held on a special meeting on the first week of May.
The winning candidates will assume office the last business day on April of the same year and shall hold office for a period of one year.
ARTICLE VII: MEETINGS
SECTION 1: QUORUM
A quorum shall consist of five members and three officers.
SECTION 2: GENERAL MEETINGS
General meetings shall be held bi-weekly starting on the second week of the fall academic quarter.
SECTION 3: ELECTION MEETINGS
Annual elections shall be held on the sixth academic week of the spring quarter at a general meeting.
SECTION 4: SPECIAL MEETINGS
Special meetings may be called to due to special events.
ARTICLE VIII: RESIGNATION AND IMPEACHMENTS
SECTION 1: RESIGNATIONS
A letter of resignation shall be submitted to the President or Vice President by any person willing to resign from office at least a week before the next chapter meeting. During a meeting when a resignation is presented, nominations will be taken to fill the position. A person shall be elected by the group during a special meeting through secret ballot.
SECTION 2: IMPEACHMENTS
When any member feels that an officer is not fulfilling his or her duty, he or she may call upon the rest of the officers to meet within the next week to resolve the matter. During impeachment proceedings the case will be presented. The officer under investigation will be given the opportunity to present his or her defense before voting. A majority of the officers (2/3) will decide whether the impeachment will be carried out. A new officer will be nominated and elected as described under Article VI, sections 1, 2, and 3.
ARTICLE IX: REVISIONS TO THE CONSTITUTION
SECTION 1: AMENDMENTS
A member of the Executive Board, of his own will, or at the request of a general member, must make a motion for the consideration of an amendment. The amendment must subsequently be approved or denied by a two-thirds vote of the Executive Board. The amendment may then be proposed to the general membership and can be ratified by a two-thirds vote of the present members at a regular general meeting.
SECTION 2: BY-LAWS
The by-laws to this constitution must be reviewed on an annual basis by the Executive Board. This review shall take place after new officers are elected for the next year and shall be attended by the current executive board and the new officers. Revisions to the by-laws must pass with a two/thirds vote of the Executive Board but need not be ratified.
ARTICLE X: DERIVATION OF AUTHORITY
SHPE recognizes that it receives its right to function as an Institute Organization from the Department of Club Affairs of the Rochester Institute of Technology in accordance with the Department of Club Affair’s Constitution.